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Carmel Board of Public Works and Safety Meeting

Agenda

Wednesday, January 19th, 2022 – 10:00 a.m.

Council Chambers City Hall, One Civic Square

MEETING CALLED TO ORDER

1. MINUTES

a. Minutes from the January 5th, 2022, Regular Meeting

2. PERFORMANCE BOND RELEASE APPROVAL REQUEST

a. Resolution BPW 01-19-22-31; Gramercy West Section 2; ROW Paving / Path Paving / Curbs; Buckingham Construction Corp.

3. CONTRACTS (15 ITEMS)

a. Request for Purchase of Goods and Services; A&S General Construction, LLC;

($32,130.00); Data Center Project – Interior Work; James Crider, Director of Administration

b. Request for Purchase of Goods and Services; Allsource Construction Specialists, LLC; ($1,523.00); Data Center Project – Restroom Accessories and Fire Extinguishers; James Crider, Director of Administration

c. Request for Purchase of Goods and Services; Beam, Longest, & Neff, Inc.; ($62,400.00); Design and Engineering Service; John Duffy, Director of the Department of Utilities

d. Request for Purchase of Goods and Services; Bright 1000 Holdings, LLC d/b/a TriVolts Electrical Contracting, LLC; ($21,375.00); Data Center Project – Fan Coils Units; James Crider, Director of Administration

e. Request for Purchase of Goods and Services; Harding Group; ($2,891.14); 20-ENG-08 Monon Green Boulevard; CO #1, Final; Jeremy Kashman, Director of the Department of Engineering

f. Request for Purchase of Goods and Services; Great GrowIN’s, LLC; ($7,750.00); Data Center Project – Landscaping; James Crider, Director of Administration

g. Request for Purchase of Goods and Services; Indiana Reclamation & Excavating, Inc.; ($50,000.00); Repair and Restoration; John Duffy, Director of the Department of Utilities

h. Request for Purchase of Goods and Services; Kimley-Horn and Associates, Inc.; ($39,500.00); 20-ENG-01 Smoky Row Road RAB and Corridor Enhancement; Jeremy Kashman, Director of the Department of Engineering

i. Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($11,248.00); Yearly HVAC PM; Additional Services Amendment; Chief David Haboush, Carmel Fire Department

j. Resolution BPW 01-19-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; GovernmentJobs.com, Inc. d/b/a NEOGov; ($34,367.00); External Human Resources Management Suite; Lisa Hartz, Director of the Department of Human Resources

k. Resolution BPW 01-19-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Elegant Ice Creations, Inc.; ($1,200.00); Ice Carving Services for Festival of Ice; Nancy Heck, Director of the Department of Community Relations

l. Resolution BPW 01-19-22-29; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Robert William Miller III; ($500.00); Ice Carving Services for Festival of Ice Event; Nancy Heck, Director of the Department of Community Relations

m. Resolution BPW 01-19-22-30; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Jason Michael Bartlett; ($1,200.00); Ice Carving Services for Festival of Ice Event; Nancy Heck, Director of the Department of Community Relations

n. Request for Purchase of Goods and Services; Rollfast, Inc.; ($37,700.00); Cycling Event Services; Additional Services Amendment; Nancy Heck, Director of the Department of Community Relations

o. Request for Purchase of Goods and Services; Shamrock Mechanical, Inc.; ($24,208.00); Data Center Project – Plumbing; James Crider, Director of Administration

4. REQUEST TO USE CITY STREETS/PROPERTY (3 ITEMS)

a. Request to Use Civic Square Gazebo; Our Lady of Mount Carmel School Band Concert; May 15th, 2022, with a Rain Date of May 22nd, 2022; 02:00PM – 04:00PM; Ryan Twilla

b. Request to Use / Close City Streets in Village of West Clay; Vision Event Management, 5K running event; 317RUN; September 1st, 2022; 12:00 PM – 9:30 PM; Jeffrey William Graves

c. Request to Use City Hall Caucus Room; Carmel Green Initiative, Award Ceremony for Earth Hour Contest; May 3rd, 2022; 4:30 PM – 6:30 PM; Linda Downer

5. OTHER (31 ITEMS)

a. Request for Approval of Conflict of Interest; Scott Osborne, Carmel Fire Department

b. Request for Approval of Conflict of Interest; Adam Harrington, Carmel Fire Department

c. Resolution BPW 02-03-22-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($213,600.00); Actors Theatre of Indiana; Mayor James Brainard

d. Resolution BPW 02-03-22-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($4,450.00); The Bigger Picture Film Group; Mayor James Brainard

e. Resolution BPW 02-03-22-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($186,900.00); Booth Tarkington Civic Theatre; Mayor James Brainard

f. Resolution BPW 02-03-22-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($80,100.00); The Cat, Ltd; Mayor James Brainard

g. Resolution BPW 02-03-22-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($2,670.00); Carmel Arts Council; Mayor James Brainard

h. Resolution BPW 02-03-22-08; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($3,775.00); Carmel–Clay Historical Society; Mayor James Brainard

i. Resolution BPW 02-03-22-09; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($13,350.00); Carmel Community Players, Inc; Mayor James Brainard

j. Resolution BPW 02-03-22-10; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($10,680.00); Carmel Fountain Square Committee; Mayor James Brainard

k. Resolution BPW 02-03-22-11; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($23,140.00); Carmel Klavier, Inc; Mayor James Brainard

l. Resolution BPW 02-03-22-12; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($4,450.00); Carmel Repertory Theatre Inc.; Mayor James Brainard

m. Resolution BPW 02-03-22-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($244,750.00); Carmel Symphony Orchestra; Mayor James Brainard

n. Resolution BPW 02-03-22-14; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($13,350.00); Central Indiana Dance Ensemble; Mayor James Brainard

o. Resolution BPW 02-03-22-15; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($2,225.00); Christian Youth Theater of Indianapolis (CYT); Mayor James Brainard

p. Resolution BPW 02-03-22-16; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($71,200.00); Gregory Hancock Dance Theatre; Mayor James Brainard

q. Resolution BPW 02-03-22-17; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($35,600.00); Indiana Artisan, Inc.; Mayor James Brainard

r. Resolution BPW 02-03-22-18; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($3,115.00); Indiana Association of Chinese Americans; Mayor James Brainard

s. Resolution BPW 02-03-22-19; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($22,250.00); Indiana Ballet Conservatory; Mayor James Brainard

t. Resolution BPW 02-03-22-20; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($35,600.00); The Indiana Wind Symphony; Mayor James Brainard

u. Resolution BPW 02-03-22-21; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,785.00); Indianapolis Children’s Choir; Mayor James Brainard

v. Resolution BPW 02-03-22-22; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($7,120.00); Indianapolis Opera; Mayor James Brainard

w. Resolution BPW 02-03-22-23; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($15,130.00); Indianapolis Symphonic Choir, Inc; Mayor James Brainard

x. Resolution BPW 02-03-22-24; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($8,900.00); International Talent Academy; Mayor James Brainard

y. Resolution BPW 02-03-22-25; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($8,900.00); Janus Development Services; Mayor James Brainard

z. Resolution BPW 02-03-22-26; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($1,780.00); M3 Theatre Camp; Mayor James Brainard

aa. Resolution BPW 02-03-22-27; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($4,450.00); Museum of Miniature Houses and Other Collections; Mayor James Brainard

bb. Resolution BPW 02-03-22-28; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($1,500.00); Youth Inspirations Theatre; Mayor James Brainard

cc. Request for Waiver of BPW Resolution 04-28-17-01 / Lane Restrictions; 21 North Rangeline; Telecom Placement Inc. dd. Request for Storm Water Technical Standards Waiver; 4810 Northwestern Drive; Greg Ilko, Crossroad Engineers

ee. Request for Waiver of BPW Resolution 04-28-17-01 / Lane Restrictions; 12190 River Road; Duke Energy

6. ADJOURNMENT