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Meeting Notes: Carmel Board of Public Works and Safety 05/18/2022

Meeting Agenda

Wednesday, May 18 2022 – 10 a.m.

Council Chambers City Hall, One Civic Square

Meeting called to order

  1. Minutes
    • Minutes from the May 4, 2022, Regular Meeting
  2. Quote Openings and Awards
    • Quote Opening for Carmel Data Center – Painting of Garage; Timothy Renick, Director of Information and Communication Systems
    • Bid Opening for Project 22-STR-02 – Sophia Square Plaza Waterproofing Repairs; Lee Higginbotham, Street Commissioner
  3. Contracts
    • Request for Purchase of Goods and Services; Applied Concepts, Inc.; ($26,580.00); Dual – 2 Antenna Radar System; Additional Services Amendment; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; Blue & Co., LLC; ($5,000.00); Medicaid Cost Reporting; Agreement for Professional Services; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; Blunk Safety Systems, Inc.; ($196,878.85); Vehicle Emergency Lighting kits, Utility Cabinets, and K-9 Kennel; Additional Services Amendment; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; ERMCO, Inc.; ($5,540.00); Carmel Data Center; CO #1; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; Frederick’s, Inc.; ($5,162.65); Carmel Data Center; CO #1; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($174.00); 16-ENG-37 – Two Roundabout Improvements – 116th Street and Medical Drive at Range Line Road; CO #2; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; Biancofiori Masonry, Inc.; ($1,830.24); Carmel Data Center; CO #3; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; CTW, Inc.; ($10,136.73); Multiconductor Wiring; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; Indiana University Health; Renewal/Amendment of Agreement; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; Kausal Oy; ($18,000.00); Climate Action Services; Addendum to Service Agreement – ongoing; Mike Hollibaugh, Director of the Department of Community Services
    • Request for Purchase of Goods and Services; Knauss Property Services, LLC; ($31,746.00); Cleaning Services for City-Owned Parking Garages through December 31, 2022; Lee Higginbotham, Street Commissioner
    • Resolution BPW 05-18-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Hagerman Construction Corp.; ($32,600.00); City Center Stair Well and Wall Stone Repairs; Lee Higginbotham, Street Commissioner
    • Resolution BPW 05-18-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Traynor & Associates, Inc.; ($2,000.00); Appraisal Report – Parcel 2; 20-ENG-02 – 116th Street and College Roundabout; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; Stop Stick, LLC; ($10,925.00); 9 Foot Stop Stick Kit; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; Traliant Holdings, LLC; ($4,798.36); Culture of Diversity Equity and Inclusion Program; Chief Jeffrey Horner, Carmel Police Department
  4. Request to use city streets/property
    • Request to Use Midtown Plaza and Stage; Allied Solutions Career Fair / Informational Event; May 24, 2022; 3:30 p.m. – 6:15 p.m.; Emma See, Allied Solutions, LLC
    • Request to Use Carter Green / Close City Streets; Bolt for the Heart Thanksgiving Family 5K Walk / Run; November 24, 2022; 6 a.m. – 12 p.m.; Pierre Twer
    • Request to Use Midtown Plaza and Stage / Close City Streets; Brews on the Boulevard; Tent Only: July 29, 2022 at 8 a.m. – August 1, 2022 by 12 p.m.; Event: July 30, 2022 8 a.m. – 10 p.m.; Marissa Kay, City of Carmel
    • Request to Use Carter Green / Close City Street; Celebration for Equity in Education Event; CARE: Communities Allied for Racial Equity; July 17, 2022; 10 a.m. – 10 p.m.; Carmella Sparrow
    • Request to Use Carter Green / Midtown Plaza / Rolling City Street Closures; 2023 Carmel Marathon Weekend; April 8, 2023; 4 a.m. – 3 p.m.; Todd Oliver, Carmel Road Racing Group
    • Request to Use City Streets – Lane Closures; 16th Annual Donut 5K Holiday Run / Walk; December 24, 2022; 8:30 a.m. – 10:30 a.m.; Todd Oliver, Carmel Road Racing Group
    • Request to Use Midtown Plaza; Physique 57 Outdoor Fitness Classes; May 21, June 11, July 9, August 6, and September 10, 2022; 8 a.m. – 10 a.m. Each Date; Leslie Lupton
    • Request to Close City Streets; Lakes at Hazel Dell Neighborhood; 13th Annual Lakes at Hazel Dell Camp Out; May 27, 2022 at 3 p.m. – May 28, 2022 at 9 a.m.; Alyona Tellez, HOA Lakes at Hazel Dell
    • Request to Use Reflecting Pool; Remote Control Submarine Club Event; August 13 – August 14, 2022; 7 a.m. – 4 p.m.; Chris Campbell, The Subcommittee
    • Request to Close City Street; IU Health Fundraiser; 3rd Ave SW; 211 W Main Street – Savor Restaurant; July 2, 2022; 3 p.m. – 11 p.m.; Property Owners
  5. Other
    • Request for New Curb Cut; 1042 Auman Drive East; Property Owner
    • Request for Open Pavement Cut; 155 West Carmel Drive; Centerpoint Energy
    • Request for Replat; Fosters Addition Lots 7 & 8; Kevin Buchheit, Krieg DeVault
    • Request for Waiver of BPW Resolution No. 04-28-17-01; 808 N Range Line Road and 997 Village Drive East; Cluster #12 Node #39 and Node #30; Small Cell Permit #SC2021-00010; Steve Carr, AT&T
    • Request for Grant of Perpetual Storm Water Quality Management Easement; 4810 Northwestern Drive; Property Owner
    • Request for Consent to Encroach and Variance; 803 Rosemary Gardens; Old Town Design
  6. Adjournment