Meeting Notes: Carmel Board of Public Works and Safety Meeting 12/21/2022

By The Times of Noblesville | December 16, 2022

Meeting Agenda
Wednesday, Dec. 21, 2022 at 10 a.m.
Council Chambers, City Hall, One Civic Square

  1. Meeting Called to Order
  2. Minutes and Old Business
    • Minutes from Dec. 7, 2022, Regular Meeting
    • Dec. 7, 2022, Hearing Under Indiana Code § 36-7-9
      • Continuous Enforcement Order
      • The Findings of Fact
  3. Bid Award
    • Bid Award for 21-05 City Center Dr. & Veterans Way Roundabout; Jeremy Kashman, City Engineer
  4. Contracts
    • Request for Agreement; Duke Energy Indiana, LLC; ($1,776,541.51); Phase II Distribution Relocation – 69k Underground; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; AVI Systems, Inc.; ($20,404.00); AV Equipment; Additional Services Amendment #2; Timothy Renick, Director of Information and Communication Systems
    • Request for Purchase of Goods and Services; AVI Systems, Inc.; ($168,898.00); Remaining AV Package – Fire Administration Building; Additional Services Amendment; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; Ben Goebel; ($1,600.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; White Construction; (-$16,294.38); 16-ENG-22 Monon Boulevard Phase 2; CO #3 – FINAL; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($46,020.59); 16-ENG-17 Roundabout Improvements: 116th Street and Medical Drive at Range Line Road; CO #4 – FINAL; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($1,346,300.00); 22-ENG-01 – Monon Boulevard & Urban Trail – Phase 3 – Engineering Services; Additional Services Amendment #3; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; GovernmentJobs.com, Inc. d/b/a NEOGov; ($11,637.00); Power Time Subscription; Additional Services Amendment; Lisa Hartz, Director of Human Resources
    • Request for Purchase of Goods and Services; Hannum Wagle & Cline Engineering, Inc.; ($25,000.00); Main Street Water Main Replacement – Engineering Service; John Duffy, Director of the Department of Utilities
    • Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($43,180.00); Service Vehicle; Additional Services Amendment #2; Timothy Renick, Director of Information and Communication Systems
    • Request for Purchase of Goods and Services; Laketec Communications, Inc.; ($7,575.00); Professional Services and Project Management; Timothy Renick, Director of Information and Communication Systems
    • Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($26,900.00); Tower Site Cooling; Additional Services Amendment #2; Timothy Renick, Director of Information and Communication Systems
    • Request for Purchase of Goods and Services; MEG & Associates, LLC; ($6,000.00); Google Binder for 2023 Events; Additional Services Amendment #2; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; Municipal Emergency Services, Inc; ($47,327.85); Turn Out Gear Recruits; Additional Services Amendment #4; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; PKS Construction, Inc.; ($77,121.00); Building Repairs and Maintenance; Additional Services Amendment; James Crider, Director of Administration
    • Resolution BPW 12-21-22-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Reagan Outdoor Advertising; ($11,760.00); Holidays in Carmel Advertising; Addendum to Media Display Contract; Nancy Heck, Director of the Department of Community Relations
    • Resolution BPW 12-21-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Indiana Design Center; ($0.00); Event Space Rental Agreement; Santa House Event; Nancy Heck, Director of the Department of Community Relations
    • Resolution BPW 12-21-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Indiana Design Center; ($0.00); Event Space Rental Agreement; Holiday in the Arts District Event; Nancy Heck, Director of the Department of Community Relations
    • Resolution BPW 12-21-22-06; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Traynor & Associates, Inc.; ($12,000.00); Appraisals for P1-5 & P9; 20-ENG-06 – Haverstick MU Path; Additional Services Amendment; Jeremy Kashman, City Engineer
    • Resolution BPW 12-21-22-07; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Yardberry Landscaping & Excavating Co.; ($138,000.00); 22-STR-09 – Gray Rd Site Prep; Lee Higginbotham, Street Commissioner
    • Resolution BPW 12-21-22-08; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Lithko Restoration Technologies, LLC; ($199,320.00); Sophia Square Waterproofing; CO #1; Lee Higginbotham, Street Commissioner
    • Resolution BPW 12-21-22-09; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Aadvanced Limousines, LLC; ($13,666.00); IndyTrolly Event Services; December 2022; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($986,000.00); 22-ENG-01 – Monon Boulevard & Urban Trail – Phase 3 – Engineering Services; Additional Services Amendment; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($18,675.00); 20-ENG-06 – Haverstick MU Path – Buying Services; Additional Services Amendment; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; Tangent Resource, LLC; ($36,000.00); 2023 Consulting and Professional Services; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; Wilkinson Brothers, Inc.; ($43,536.11); Graphic Design, Website and Creative Marketing; Additional Services Amendment; Nancy Heck, Director of the Department of Community Relations
  5. Request to Use City Streets/Property
    • Request to Acknowledge Mayor’s Approval of Three Shuttle Stops; Parking Shuttle – No Parking Signs; Dec. 9, 2022; 5-11 p.m.; Dec. 10, 16 & 17, 2022; 5-10:30 p.m.; City Hall Parking Lot, Veterans Way on the Southwest Corner of Civic Square Parking Garage, and Monon Green Boulevard at Northwest Corner of Veterans Way Parking Garage; Marissa Kay, City of Carmel
    • Request to Use City Streets; Creekside Middle School 5K in Village of West Clay; April 29, 2023; 7-11 a.m.; Randy Hartog
    • Request to Use/Close City Streets; 15th Annual Ghost and Goblins 5K/2K; Rolling Closures; Oct. 21, 2023; 6 a.m. to 12 p.m.; Jennifer Penix, Carmel Education Foundation
    • Request to Use/Close City Streets; Carmel International Arts Festival; Sept. 22, 2023 at 4 p.m. – Sept. 24, 2023 at 9 p.m.; Main Street and Range Line Road Closures; Meg Gates Osborne, City of Carmel
    • Request to Use City Sidewalks; Meet Me on Main; Oct. 14, Nov. 11 & Dec. 9, 2023; 4-10 p.m.; Main Street; Karolyn Brumley, City of Carmel
    • Request to Use Midtown Plaza; Midday at Midtown; Tuesdays & Thursdays, May 2–Oct. 26, 2023; 10 a.m. – 2 p.m.; Karolyn Brumley, City of Carmel
    • Request to Use Midtown Plaza; Movies at Midtown; Mondays, May 1, 2023–Oct. 30, 2023; Saturdays, Nov. 4, 11 & 18, 2023 and December 2, 9, 16 & 30, 2023; 12-8 p.m.; Karolyn Brumley, City of Carmel
  6. Other
    • Resolution BPW 12-21-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Presentation of Pistol and Badge for Lieutenant Brett A. Keith; 29 Years of Service; Chief James Barlow, Carmel Police Department
    • Resolution BPW 12-21-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Presentation of Pistol and Badge for Officer Gregory F. Dawson; 36 Years of Service; Chief James Barlow, Carmel Police Department
    • Request for Consent to Encroach and Variance; 11269 Williams Court; 12-inch Drainage Pipe; Brian & Theresa Pieper, Property Owners
    • Request for Consent to Encroach and Variance; 14341 Laura Visa Drive; Deck Extension; Fiona & Jeff O’Connor, Property Owners
    • Request for Lane/Road/Sidewalk Closure and Open Pavement Cut; 10 East Main Street – 1st on Main; New Water Main; Brad Snowden, Lauth Group
    • Request for Replat; Reserve at Springmill; Lots 68-71; Steve Pittman, Pittman Partners
    • Request for Right of Way Dedication; Main Street and Old Meridian; Three (3) City of Carmel Owned Parcels; City of Carmel, Property Owner
  7. Adjournment
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