Meeting Notes: Carmel Board of Public Works and Safety 10/19/2022

By The Times of Noblesville | October 14, 2022

Meeting Agenda

Wednesday, Oct. 19, 2022 at 10 a.m.

Council Chambers City Hall, One Civic Square

  1. Meeting Called to Order
  2. Approval of Minutes
    • Minutes from the October 5, 2022, Regular Meeting
  3. Bid Opening
    • Bid Opening for Brookshire Golf Course Cellular Tower and Equipment Building Addition; Benjamin Legge, Office of Corporation Counsel.
  4. Performance Bond Release/Reduction Approval Requests
    • Resolution BPW 10-19-22-02; Extra Space Storage; Erosion Control; Gilliatte General Contractors.
    • Resolution BPW 10-19-22-03; Franciscan Orthopedic Center; Erosion Control/Mass Grading/Right of Way; Tonn & Blank Construction, LLC.
  5. Contracts
    • Request for Purchase of Goods and Services; Caulking Specialists; (-$3,617.00); Carmel Data Center – Masonry Joints; CO #1; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; Shuck Corporation; ($61,855.69); 19-02 and 10-10 Brookshire Golf Bridge Replacement – Mitigation; CO #1; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; Rieth-Riley; ($29,100.00); 2022 Paving Program – Blue Reflector Unit Cost; CO #2; Lee Higginbotham, Street Commissioner.
    • Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($29,196.00); 16-ENG-37 116th and Medical Drive at Range Line Road Roundabout; CO #3; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; Frederick’s, Inc.; ($7,563.00); Carmel Data Center – Limestone Delivered and Placed; CO #4; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($40,000.00); 20-ENG-07 106th Street Pedestrian Path – College to Penn – Inspection; Additional Services Amendment 15a; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($150,000.00); 18-ENG-05 4th and Main Roundabout – Inspection Services; Additional Services Amendment 23a; Jeremy Kashman, City Engineer.
    • Request for Purchase of Goods and Services; Fire & Police Selection, Inc.; (not to exceed $20,000.00); 2023 Applicant Testing; Chief David Haboush, Carmel Fire Department.
    • Request for Purchase of Goods and Services; Glaus, Pyle, Schomer, Burns & DeHaven, Inc. d/b/a GPD Group; ($44,760.00); Construction Consulting – Brookshire Golf Club; Mike Hollibaugh, Director of the Department of Community Services
    • Request for Purchase of Goods and Services; Mainscape, Inc.; ($49,319.00); Installing Holiday Lights; Additional Services Amendment; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; Officeworks Services, LLC; ($12,033.58); Office Furniture; Additional Services Amendment; Jeremy Kashman, City Engineer
    • Resolution BPW 10-19-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc.; ($58,000.00); Concrete – Village of West Clay; Additional Services Amendment; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; Telamon Energy, LLC; ($49,500.00); West Solar Services – W10133; John Duffy, Director of the Department of Utilities
    • Request for Amendment to Customer Agreement; Zayo Group, LLC; Internet Service – Customer Order# 2058625; Timothy Renick, Director of Information and Communication Systems
  6. Request to Use City Streets/Property
    • Request to Use/Close City Streets in Clay Terrace Mall; Clay Terrace 10th Annual Boo ‘N Brew Fall Festival; Oct, 22, 2022; 6 a.m.-10 p.m.; Christine Foulke, Washington Prime Group
    • Request to Use Civic Square Gazebo; Diwali Party; Oct. 29, 2022; 4-9 p.m.; Maleeha Mahbub, Giving Hope
    • Request to Use Japanese Garden; Hawkins – Lian Wedding Ceremony; Oct. 22, 2022; 11 a.m.-12 p.m.; Nicole Hawkins
    • Request to Use Palladium Paver Patio East; Wedding Ceremony; Aug. 26, 2023; 2-9 p.m.; Rehearsal – Aug. 25, 2023; 5-6 p.m.; Megan Painter
    • Request to Use Japanese Garden; Sparacino Wedding Ceremony; Nov. 5, 2022; 6-7 p.m.; Allison Sparacino
    • Request to Use Civic Square Gazebo; Wheelock Wedding Reception; September 23, 2023; 9-11 p.m.; Emily Wheelock
  7. Other
    • Resolution BPW 10-19-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Requesting the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Village Capital Corporation; Wren; Henry Mestetsky, Director of the Department of Redevelopment
    • Resolution BPW 10-19-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Requesting the Financing, Construction, and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Pedcore Housing Corporation; Windsor; Henry Mestetsky, Director of the Department of Redevelopment
    • Resolution BPW 10-19-22-06; A Resolution of the City of Carmel Board of Public Works and Safety Setting 2023 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; Annual Insurance Rates; Lisa Hartz, Director of Human Resources
    • Request for Renewal of City of Carmel Employee Health Benefit Plan; Anthem Blue Cross & Blue Shield; 2023 Insurance Plans and Products; Lisa Hartz, Director of Human Resources
    • Request for Road Closure/Open Pavement Cuts; The Edge Apartments – 96th Street and Kittrell Drive; J. C. Hart
    • Request for Grant of Perpetual Storm Water Quality Management Easement; The Steadman Apartments – 111th and Spring Mill Road; Bridges Apartments, LLC
    • Request for Street Closure/Open Pavement Cut; Near 10210 Orchard Park Drive West; Morphey Construction
    • Request for Street Closure/Open Pavement Cut; Near 10800 Cornell Street; Lamb Excavating
    • Request for Secondary Plat; Albany Village; Ed Fleming, Platinum Properties
    • Request for Consent to Encroach and Variance; 15 W Executive Drive; Balconies; Carmel Development III, LLC, Property Owner
    • Request for Consent to Encroach and Variance; 1516 Brook Mill Court; Pool and Landscaping; Dustin Carmack, Property Owner
    • Request for Storm Water Technical Standards Waiver; Tom Wood Jaguar – 4620 E. 96th Street; Roger Ward Engineering
  8. Adjournment
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