Meeting Notes: Carmel Board of Public Works and Safety Meeting 12/07/2022

By The Times of Noblesville | December 2, 2022

Meeting Agenda
Wednesday, Dec. 7, 2022 at 10 a.m.
Council Chambers City Hall, One Civic Square

  1. Meeting Called to Order
  2. Minutes
    • Minutes from the November 16, 2022, Regular Meeting
  3. Bid/Quote Openings and Awards
    • Bid Opening for 21-05 City Center Dr & Veterans Way Roundabout; Jeremy Kashman, City Engineer
    • Bid Opening for Clay Township Center Addition; Jeremy Kashman, City Engineer
    • Bid Opening for Utilities – Roof Replacement; John Duffy, Director of the Department of Utilities
    • Quote Award for Carmel Street Department Project 22-STR-09 – Gray Road Site Prep; Lee Higginbotham, Street Commissioner
  4. Performance Bond Release/Reduction Approval Requests
    • Resolution BPW 12-07-22-03; Yellow Dog Veterinary; Right of Way; Erosion Control; Smith Projects
  5. Contracts
    • Request for Agreement between the City and Vendor; Axon Enterprise, Inc.; ($829,999.89); Body Cameras; Intent to Piggyback off Cooperative Procurement Sourcewell Contract #010720-AXN; Chief James Barlow, Carmel Police Department
    • Request for Purchase of Goods and Services; Frederick’s Inc.; ($1,951.75); Carmel Data Center – Installing / Powering / Grounding Additional Equipment; CO #3; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; Info-Tech Research Group, Inc.; ($20,675.06); IT Research and Advisory Services; Service Agreement 12/15/22 – 12/15/23; Timothy Renick, Director of Information and Communication Systems
    • Request for Purchase of Goods and Services; Jim Houser d/b/a Sub-Zero Ice Sculptures; ($1,600.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; Matthew W Stoddart; ($1,600.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; Michael D Stoddart; ($500.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
    • Resolution BPW 12-07-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; The Center for the Performing Arts; ($3,245.00); Facility Rental and Professional Services for Events; Nancy Heck, Director of the Department of Community Relations
    • Resolution BPW 12-07-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; CC&T Construction, Inc..; ($143,600.00); Concrete Panels; Additional Services Amendment; Lee Higginbotham, Street Commissioner
    • Resolution BPW 12-07-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($6,000.00); 20-ENG-11 – 3 Parcels – Appraisal Services; Additional Services Amendment; Jeremy Kashman, City Engineer
    • Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,600.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
    • Request for Purchase of Goods and Services; The Hoosier Company, Inc; ($21,036.04); Vorteq TMA w/15 Light Pulsar AB 6 Intermittent Strobes; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; Titus Arensberg; ($1,600.00); Performance Agreement – Ice Carving – 2023 Festival of Ice at Carter Green; Nancy Heck, Director of the Department of Community Relations
  6. Request to Use City Streets/Property
    • Request to Acknowledge Mayor’s Approval of a Temporary Parking Spot; 3rd Ave SW; Christkindlmarkt – Character Parking; Fridays and Saturdays; Dec. 3 – 24, 2022; Lindsay Zehren, Christkindlmarkt
    • Request to Use Caucus Room; Traditions on the Monon – Annual Homeowners Meeting; December 13, 2022; 6-8:30 p.m.; Dana Stout
  7. Other
    • Resolution BPW 12-07-22-05; A Resolution of the City of Carmel Board of Public Works and Safety Setting the Meeting for the Elections of Two (2) Elected Carmel Police Merit Board Commissioners; Chief James Barlow, Carmel Police Department
    • Request for Agreement between the City of Carmel and Carmel Professional Fire Fighters International Association of Fire Fighters Local 4444; Jan. 1, 2023 – Dec. 31, 2024; Chief David Haboush, Carmel Fire Department
    • Request for Agreement between the City of Carmel and Fraternal Order of Police Lodge #185; Jan. 1, 2023 – Dec. 31, 2024; Chief James Barlow, Carmel Police Department
    • Request for Consent to Encroach and Variance; 41 N Range Line Rd.; Lot One Partners, LLC
    • Request for Consent to Encroach and Variance; 1627 Quail Glen Ct.; Thomas Nguyen, Property Owner
    • Request for Consent to Encroach and Variance; 2647 Highmount Ct.; Christopher and Susan Sottong, Property Owners
    • Request for Consent to Encroach and Variance; 14035 Inglenook Ln.; John and Lydia Wilkinson, Property Owners
    • Request for Drainage Easement; 331 1st Ave. NE; NE & NW Quad Alley Drainage Improvements; Sophia Cromwell
    • Request for Grant of Perpetual Storm Water Quality Management Easement; 4620 E 96th St.; Tom Wood Jaguar; Tom Wood
    • Request for Grant of Perpetual Storm Water Quality Management Easement; 10404 Ditch Rd.; Scott and Julie Moorehead, Property Owners
    • Request for New Curb Cut; 706 Auman Dr. West; Property Owner
    • Request for Open Pavement Cut; 10610 Park Ave.; Centerpoint Energy
    • Request for Petition to Vacate a Public Right of Way; Old Meridian and Main Redevelopment Project; JR Farmer Finance SC, LLC; Jeremy Kashman, City Engineer
    • Request for Road Closure; Superior Street between 103rd Street and Illinois; David Orick, EMCOR Services
    • Request for Storm Water Technical Standards Waiver; 12400 Shelborne Rd.; Ryan Roosen, PE, Weihe Engineers
    • Request for Waiver of BPW Res. No. 04-28-17-01/Lane Restriction; NW Corner of Main Street and Brookshire Parkway; Utility Pole Replacement; Duke Energy
    • Request for Waiver of BPW Res. No. 04-28-17-01/Lane Restrictions; 106th between Ditch and Towne Roads; Multiple Utility Pole Replacements; AES, Inc.
    • Request for Waiver of BPW Res. No. 04-28-17-01/Lane Restrictions; Facility Relocations; Needed due to Conflicts with City’s Smoky Row Reconstruction and Duke Burial Projects; Duke Energy
  8. Hearing Under Indiana Code § 36-7-9
    • Order to Repair and Rehabilitate; 729 Mayfair Ln.; 17-09-34-00-02-033.000; Mike Hollibaugh, Director of the Department of Community Services
  9. Adjournment
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