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Meeting Notes: Carmel Board of Public Works and Safety 05-04-2022

Meeting Agenda

Wednesday, May 4, 2022 at 10 a.m.

Council Chambers City Hall, One Civic Square

Adjournment

  1. Meeting Called to order
  2. Minutes
    • Minutes from the April 20, 2022, Regular Meeting
  3. Performance Bond Release / Reduction Approval Requests
    • Resolution BPW 05-04-22-05; The Grove at Legacy, Section 5; Paving and Street Signage; PM Development Holdings, LLC
    • Resolution BPW 05-04-22-06; Bear Creek, Section 2; Erosion Control; Pulte Homes
  4. Contracts
    • Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($362,596.00); 20-ENG-02 – 106th Street and College Avenue RAB – Construction Engineering – 2020 Road Bond; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; CC&T Construction, Inc.; ($30,000.00); 126th Street and Terrace Drive – Concrete Road Panels; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; A&S General Construction; ($1,540.00); Carmel Data Center Project; CO #2; James Crider, Director of Administration
    • Request for Purchase of Goods and Services; Frederick’s, Inc.; ($20,970.00); Carmel Data Center Project; CO #2; James Crider, Director of Administration
    • Request for Purchase of Goods and Services; HIS Constructors; ($24,534.71); 20-SW09 & 17-SW-14 – Pennsylvania and City Center Roundabout; CO #2; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; CIM Audio Visual, Inc.; ($304,377.00); AV Package – Fire Admin Building; Additional Services Amendment; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($34,350.00); Carmel Data Center Project – Access Control; James Crider, Director of Administration
    • Request for Purchase of Goods and Services; Midwest Distribution Group, LLC d/b/a Midwest Golf & Turf; ($360,542.00); Lease – Golf Cars; Bob Higgins, Brookshire Golf Club
    • Request for Purchase of Goods and Services; Nelson Alarm Company; ($8,734.00); Carmel Data Center Project – Fire/Burglar Alarm System; James Crider, Director of Administration
    • Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks Display on July 4, 2022; Nancy Heck, Director of Community Relations
    • Resolution BPW 05-04-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Golf Complete, Inc. d/b/a FOREUP; ($21,170.00); Advertising and Service Plan; Addendum to Agreement; Bob Higgins, Brookshire Golf Club
    • Resolution BPW 05-04-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Smock Fansler Corporation; ($67,230.00); Hanover Fountain Repair; Lee Higginbotham, Street Commissioner
    • Resolution BPW 05-04-22-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($5,115.00); 20-ENG-03 – 560 3rd Ave SW Parcel 1– Appraisal 2; Additional Services Amendment; Jeremy Kashman, Director of Engineering
    • Resolution BPW 05-04-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Volkert, Inc.; ($2,000.00); 20-ENG-02 – 106th & College RAB – Parcel 10 – Appraisal #2; Additional Services Amendment; Jeremy Kashman, Director of Engineering
    • Request for Purchase of Goods and Services; Ram Construction Services of Michigan, Inc.; ($470,183.00); Keystone Bridgedeck Overlay and 106th/126th Over Keystone Bridge Rehabilitation; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($62,743.00); 126th Street Over Keystone Parkway – Bridge Repair; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; TouchPhrase Development d/b/a Julota ; ($4,526.00); Software as a Service License Agreement; Chief David Haboush, Carmel Fire Department and Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; Traliant Holdings, LLC.; ($4,798.36); Culture of Diversity Equity and Inclusion Program; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($3,330,287.43); 2022 Paving Program – Resurfacing; Lee Higginbotham, Street Commissioner
  5. Request to Use City Streets/Property
    • Request Date Change of Previously Approved Midtown Plaza Use; Educational HandsFree CPR Event; Original Date – April 24, 2022; New Date – May 28, 2022, 2 p.m. – 6 p.m.; Tim Griffin, Carmel Fire Department
    • Request to Use Horseferry Circle Roundabout in West Clay; Roundabout Drive for Cancer; May 11, 2022; 9 a.m. – 3 p.m.; Dave Dugan, Cancer Support Services
    • Request to Use Civic Square Gazebo; Indiana Wind Symphony Concert; June 10, 2022n and August 26, 2022; 3 p.m. – 9 p.m.; Charles P. Conrad
    • Request to Close Street; Main Street – From Range Line to Just East of 1st Ave NE; Street Party with Live Music Stage; October 1, 2022; 2 p.m. – 1 a.m.; Sondra Schwieterman, Late Night on Main / Carmel PorchFest, Inc.
    • Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; May 26, 2022; 4 p.m. – 6 p.m.; Meg Osborne
    • Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; June 24, 2022; 4 p.m. – 6 p.m.; Meg Osborne
    • Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; July 29, 2022; 4 p.m. – 6 p.m.; Meg Osborne
    • Request to Use City Hall Caucus Room; City of Carmel Chinese Mooncake Festival Planning Meeting; August 26, 2022; 4 p.m. – 6 p.m.; Meg Osborne
    • Request to Use Midtown Plaza and Restrict Parking; Pedegopalooza – Pedego Carmel Customer Appreciation Event and Celebration of Bicycles; Plaza – July 3, 2022, 8 a.m. – 1:30 p.m.; Restricted Parking July 1, 6 p.m. – July 3, 2022, 5 p.m.; Janet Sharp Freedman and Kevin W. Whited
    • Request to Close City Street; Road Closure on Veterans Way; Unveiling of Public Art “Swing Me Higher Mama”; May 14, 2022; 3 p.m. – 7 p.m.; Ann O’Brien, City of Carmel
    • Request to Use Civic Square Gazebo / Japanese Garden; Wedding Ceremony; September 23, 2022; 6 p.m. – 8 p.m.; Kara Rowe
  6. Other
    • Resolution BPW 05-04-22-07; A Resolution of the City of Carmel Board of Public Works and Safety Approving the Transfer and Presentation of Pistol and Badge for Master Patrol Officer Brian E. Schmidt; Chief Jeffrey Horner, Carmel Police Department
    • Request for Consent to Encroach and Variance; 14275 Gray Oaks Court; Douglas and Cari Dobson, Property Owners
    • Request for Dedication and Deed of Public Right-of-Way; 18-ENG-05 – Carmel High School Building Corporation; Jeremy Kashman, Director of Engineering
    • Request for Dedication and Deed of Public Right-of-Way; 11530 Illinois Street; Bank of America; Property Owners
    • Request for Grant of Perpetual Storm Water Quality Management Easement; 1717 West 136th Street; Chris Shrader, Drees Premier Homes
    • Request for Grant of Perpetual Storm Water Quality Management Easement; 10155 Ditch Road; Bharat Patel, Property Owner
    • Request for Lane Restrictions; 9696 Ditch Road; AES
    • Request for Path Closure / Open Pavement Cut; 10207 Ditch Road; Josh Delacruz, Wise Building Solutions
    • Request for Secondary Plat; The Courtyards of Carmel, Section 2; Brett Huff, KimleyHorn
    • Request for Street Closure; Portion of 3rd Avenue SW; Savor Restaurant – 211 West Main Street – Hosting IU Health Fundraiser; Property Owners
    • Request for Waiver of BPW Resolution No. 04-28-17-01; AT&T Small Cell Permit No. SC-2022-0004; 11103 Towne Road / 2893 West 116th Street / 10657 Towne Road / 10642 Ditch Road; Steve Carr, AT&T

7. Adjournment