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Meeting Notes: Carmel Board of Public Works and Safety 06-01-2022

Meeting Agenda

Wednesday, June 1, 2022 at 10 a.m.

Council Chambers City Hall, One Civic Square

  1. Meeting Called To Order
  2. Minutes
    • Minutes from the May 18, 2022, Regular Meeting
  3. Bid/Quote Awards
    • Bid Award for Ditch Road Water Main Extension Project; John Duffy, Director of the Department of Utilities
    • Quote Award for Project 22-STR-01 Quote- Keystone Crack Sealing; Lee Higginbotham, Street Commissioner
  4. Performance Bond Release/Reduction Approval Requests
    • Resolution BPW 06-01-22-04; Napleton Kia; Erosion Control; EFN North Indy Properties, LLC
    • Resolution BPW 06-01-22-05; GetGo – 146th and Gray; Right of Way; Giant Eagle, Inc.
    • Resolution BPW 06-01-22-06; Hadley Grove; Erosion Control; M/I Homes of Indiana
  5. Contracts
    • Request for Purchase of Goods and Services; Kausal Oy; ($18,000.00); Climate Action Services; Addendum to Service Agreement – ongoing; TABLED; Mike Hollibaugh, Director of the Department of Community Services
    • Request for Purchase of Goods and Services; Traliant Holdings, LLC; ($4,798.36); Culture of Diversity Equity and Inclusion Program; TABLED; Chief Jeffrey Horner, Carmel Police Department
    • Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($189,390.00); 20-ENG-13 – Veterans Way – City Center to Walnut and Duke Energy Distribution Relocation Plans Preliminary Engineering; Jeremy Kashman, Director of the Department of Engineering
    • Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($2,075.00); 20-ENG-02 – Buying Services – Parcel 10 – 106th and College RAB; Additional Services Amendment; Jeremy Kashman, Director of the Department of Engineering
    • Resolution BPW 06-01-22-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; DD Dannar, LLC; ($971,380.00); Dannar 480 3-Phase – Dannar MPS 4.00 with 500kWh – Dannar MPS 4.00 with 375kWh; James Crider, Director of Administration
    • Resolution BPW 06-01-22-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; INDOT LPA; TIP Maximum Amount ($337,500.00); Project Coordination Contract #62722, Des. No: 2200154; Jeremy Kashman, Director of the Department of Engineering
    • Resolution BPW 06-01-22-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; INDOT LPA; TIP Maximum Amount ($319,500.00); Project Coordination Contract #62641 Des. No: 2200152; Jeremy Kashman, Director of the Department of Engineering
    • Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc.; ($102,500.60); Striping; Additional Services Amendment #2; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; StreetScan, Inc.; ($68,542.00) per annum; Pavement Scanning and Software; Lee Higginbotham, Street Commissioner
    • Request for Purchase of Goods and Services; RTS Water Solutions, LLC; ($69,875.98); Water Meter Replacement; CO #1; John Duffy, Director of the Department of Utilities
    • Request for Agreement Between Owner and Contractor; TPI Utility Construction, LLC; ($912,990.00); Ditch Road Water Main Extension Project; John Duffy, Director of the Department of Utilities
    • Request for Purchase of Goods and Services; Gordon Flesch Company, Inc.; ($2,965.20) per annum; B&C Copier – Model IR ADV DX C3835i – 48 Month Lease; Additional Services Amendment; Mike Hollibaugh, Director of the Department of Community Services
    • Request for Purchase of Goods and Services; Tandem Mobility, LLC; ($90,000.00); Renewal Term May 6, 20022 – May 5, 2023; Amendment No. 1 to Master Services Agreement; Mike Hollibaugh, Director of the Department of Community Services
    • Request for Purchase of Goods and Services; Municipal Emergency Services, Inc.; ($30,383.79); Ballistic Vests and Helmets; Additional Services Amendment; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; Stryker Sales, LLC; ($27,360.00); LifePak 15 Preventative Maintenance; Additional Services Amendment; Chief David Haboush, Carmel Fire Department
    • Request for Purchase of Goods and Services; Maxwell Lightning Protection Company; ($9,250.00); Carmel Data Center – Lightning Protection; James Crider, Director of Administration
  6. Request to Use City Streets/Property
    • Request to Use Midtown Plaza and Parking Spaces; Community Blood Drive with Bloodmobile – Allied Solution and Versiti Blood Center of Indiana; June 16, 2022; 7 a.m. – 3 p.m.; Janice Spickelmier, Versiti
    • Request to Use Midtown Plaza; Book Giveaway -in Conjunction with Movies at Midtown; June 16, 2022; 4:30 p.m. – 8:30 p.m.; Andrew Myers, Cook Creek Family Health
    • Request to Amend CarmelFest Use Request; Originally Approved on April 20, 2022; Adding a No Parking Zone Request to Accommodate Parade Traffic on 1st Ave NE and 2nd ST NE; July 4, 2022; 8 a.m.  – 2 p.m.; Steven Krusie, CarmelFest
    • Request to Use Base of the South Palladium Steps and Street Closure of Carter Green Loop; Center Celebration 2022 – Presented by Krieg DeVault; September 16, 2022; 9 a.m. – 11 p.m.; Tent: September 15 – September 19, 2022; Ramona Adams, Center for the Performing Arts
    • Request to Use Mobile Stage; Indy GreekFest – Holy Trinity Greek Orthodox Cathedral Parking Lot Greenspace; August 26, 2022 at 8 a.m. – August 27, 2022 at 11 p.m.; Gordon Bennett
    • Request to Use Civic Square Gazebo; Family Summer Concert Series at the Gazebo; Wednesday Evenings June 1, 2022 – September 28, 2022; 12 p.m. – 10 p.m.; Melanie Brewer, City of Carmel
    • Request to Acknowledge Use of Midtown Plaza; Midtown Anniversary Celebration; May 27, 2022; 3 p.m. – 8 p.m.; Melanie Brewer, City of Carmel
  7. Other
    • Request for Consent to Encroach and Variance; 4958 St. Charles Place; Murphy, Homeowners
    • Request for Consent to Encroach and Variance; 13062 Thurmond Way; Hofinger, Homeowners
    • Request for Road Closure / Sidewalk Closure / Open Pavement Cut; 275 Veterans Way; F.A. Wilhelm
    • Request for Small Cell Permit; Permit #SC-2022-00003; Two Locations – 1858 W 106th Street Cluster 12 Node 23 and 1176 W Main Street Cluster 12 Node 28; AT&T
    • Request for Small Cell Permit; Permit #SC-2022-00004; 4797 E 106th Street Cluster 16 Node 01; AT&T
  8. Adjournment